QHSE & Sales Support Administrator

BauWatch Group is the European leader in temporary security solutions and has grown rapidly over the past 10 years with a current year-over-year growth around 30% p.a. As Europe’s #1 in the industry, we provide monitored surveillance-services to customers primarily in the construction and civil engineering industry by combining our ruggedized monitoring towers, our own in-house software and our leading end-to-end operations (incl. service and logistics) with remote monitoring to protect our customers’ assets.

BauWatch has disrupted the market for temporary security, which we still see as blue-ocean opportunity in most European countries. Backed by a leading purpose-driven investor and with teams already present in the Netherlands, Germany, Belgium, France and the UK, we’re now growing within Spain.

The Role

As an enthusiastic and detail-oriented QHSE & Sales Support Administrator you will support our Sales & Operations teams and ensure smooth coordination of health, safety, supplier and sales processes. This role involves managing QHSE documentation and training schedules, coordinating CAE documentation and sales administrative tasks.

What would be your responsibilities and duties?

• Quality, Health, Safety & Environment (QHSE)

  • Coordinate and schedule medical check-ups and occupational health screenings for employees.

  • Organise and track mandatory QHSE training for all staff (e.g., safety inductions, fire drills, equipment handling).

  • Manage ISO documentation.

  • Maintain and update health and safety documentation in compliance with legal requirements.

  • Manage PPE (personal protective equipment) inventory and distribution.

  • Handle incident and accident reporting, follow-up, and documentation.

  • Ensure compliance with internal and external QHSE policies and regulations.

• CAE Documentation

  • Collect and manage CAE documentation (e.g., risk assessments, insurance certificates, training records).

  • Upload and maintain documentation in CAE platforms.

  • Follow up with clients to ensure timely validations, updates and renewals of required documentation.

  • Coordinate the access to the construction site with the Logistics Planner.

• Sales & Administrative Support

  • Manage emails, packages, phone calls and other forms of correspondence.

  • Manage company facilities and office administration, including the suppliers.

  • Keeping client information up to date in Salesforce.

  • Contacting customers by phone or email to answer queries and obtain missing information.

  • Supporting the sales department with other administrative tasks, if requested.

Personality

• Friendly team player: Ability to be an active part of a fast-growing team with an ‘all hands on deck’ approach. You promote mutual open communication and relationships and support others.

• Customer focused: Listens to the wishes and needs of the customer and adapt working method accordingly. Prioritize service and client satisfaction. Organised, approachable and capable of delivering excellent service to both customers and suppliers.

• Motivated & target driven: You are highly motivated and target driven, willing to go the extra mile to achieve goals.

• Independent: Ability to proactively work and think with initiative.

• Quality-oriented: Committed to achieving and maintaining the intended quality. Strives for improvement. Convinces others of the importance of quality.

• Flexibility: Can easily adapt to a changing environment, working methods, working hours, tasks, responsibilities and behaviours of others.

• Communication: Excellent communication and organisation skills.

Formal qualifications

• Education: Secondary vocational education with a minimum of 3 years of relevant work experience, providing excellent administrative support.

• Network: Preferably, you have an existing network in construction, rental and/or security industry.

• Technology skills:

  • Good knowledge of MS Office programs;

  • Preferably experience with CRM systems, such as Salesforce or Microsoft Dynamics

• Language skills:

  • Native Spanish speaker,

  • Conversational) English skills for internal communication,

• Driver’s license: Recommended to have a driving license

What we offer

• Dynamic and Rewarding Role: A challenging position with significant autonomy and flexibility within a rapidly growing, innovative international company.

• Career Growth: Opportunity to advance into leadership roles as the company expands.

• Competitive Compensation: An attractive salary package including bonus and additional benefits.

Are you interested?

Then quickly apply by submitting a brief introduction and your CV.

If you have any questions, please don’t hesitate to reach out to Ruud Licht, Group Recruitment Officer at rlicht@bauwatch.com or our HR Administrator at anita@bauwatch.com.