Junior Admin

BauWatch Group is the European leader in temporary security solutions and has grown rapidly over the past 10 years with a current year-over-year growth around 30% p.a. As Europe’s #1 in the industry, we provide monitored surveillance-services to customers primarily in the construction and civil engineering industry by combining our ruggedized monitoring towers, our own in-house software and our leading end-to-end operations (incl. service and logistics) with remote monitoring to protect our customers’ assets.

BauWatch has disrupted the market for temporary security, which we still see as blue-ocean opportunity in most European countries. Backed by a leading purpose-driven investor and with teams present in the Netherlands, Germany, Belgium, France, Spain, Poland, Italy and the UK, we’re now coming to Italy. 

About The Role

As our Junior Admin you will support the Sales and Admin teams in the efficient administration of contract and required documentation. Ensure proper documentation, compliance with contract requirements, and accurate filing of customer records while assisting in day-to-day administrative operations.

Key Responsibilities

• Assist sales teams in executing contract and RFQ-related activities.

• Prepare and submit complete documentation for formal proposals.

• Ensure all customer contract files are maintained, organized, and finalized.

• Track, download, and upload documents within customer-specific portals and internal systems.

• Provide general administrative support to facilitate smooth contract execution.

• Collaborate with internal stakeholders to resolve documentation or compliance issues.

Technical Responsibilities

• Verify compliance of contract documentation against requirements.

• Manage document filing systems and ensure accessibility of customer records.

• Operate customer portals and internal platforms to upload, download, and track documentation.

• Assist in monitoring deadlines and contract lifecycle activities.

• Support reporting and data entry related to contracts and RFQs.

To be successful you should be persuasive and committed to achieving excellent customer experience. Ultimately, a top Commercial Backoffice should be enthusiastic and customer-oriented, able to demonstrate strong communication skills and an service oriented mindset at all times.

Qualifications and Skills

• Diploma or Bachelor’s degree in Business Administration or related field.

• Strong attention to detail and organizational skills.

• Basic understanding of contract administration is a plus.

• Good communication skills, both written and verbal.

• Proficiency in MS Office and willingness to learn document management systems.

• Team player with the ability to manage multiple tasks.

Our new Commercial Back Office is / has:

Resilient: Ability to persevere and manage customer service queries and issues

Ability to use technology - general ability to use MS Office and programmes; experience of using CRM systems (e.g., SalesForce) would be desirable but not essential.

Quality-oriented: Committed to achieving and maintaining the intended quality. Strives for improvement. Convinces others of the importance of quality and accuracy.

Team player: Promotes mutual communication and relationships. Shares information smoothly with others. An ambassador for collaboration.

Independent: Is able to carry out your own work properly and solve problems without supervision from others.

Customer focus: Passionate about customer service. Prioritise service and client satisfaction.

Flexibility: Can easily adapt to a changing environment, working methods, tasks, responsibilities and behaviours of others.

Friendly: Ability to ‘muck in’ as part of a fast-growing team with an ‘all hands-on deck’ approach

What we offer

• A challenging role with a high degree of freedom and flexibility as part of a disruptive and fast-growing international business

• Be part of a fast-growing international company leading innovation in mobile surveillance

• Hybrid work model based in Buccinasco (MI)

• Full onboarding plan

• A collaborative environment: you will work with passionate and talented people who value teamwork

• Meal vouchers

• Health insurance plan

Are you interested?

Quickly apply by submitting a short cover letter (incl. salary expectations) and your CV. If you have any questions, please don’t hesitate to reach out as well at recruitment@bauwatch.com.